Constitution

1. The Alliance shall be called: “The Pike Anglers Alliance for Scotland” (herein after referred to as the Alliance).

2. OBJECTS

The object of the Alliance shall be to:- Provide an organisation for Scotland made up of pike anglers supportive of the concept of conserving, protecting and promoting pike angling in Scotland.

3. MEMBERSHIP

3.1 Membership of the Alliance shall be open to all.

3.2 The annual subscription for individual members shall be determined at the Annual General Meeting by those members present who are entitled to vote. The subscription thus determined should apply to the financial year following that in which the meeting takes place. The membership year shall commence on the 3rd April and terminate on 2nd April.

3.3 All members shall be deemed to accept the terms of this constitution and the rules and byelaws published from time to time by the Executive Committee.

4. EXECUTIVE COMMITTEE MEMBERS

4.1 The affairs of the Alliance shall be conducted by an Executive Committee, Which shall consist of the 5 Officers specified in clause 4.2, and the Products Manager, the Event’s Organiser, Magazine Editor and the Website Manager. The Officers shall have the power to create further positions where the circumstances dictate, to be confirmed at the next following A.G.M. the position/positions created being filled by way of the democratic process.

4.2 The Officers of the Alliance shall be Chairman, General Secretary, Hon Treasurer, Assistant Secretary and Membership Secretary who shall be elected at the appropriate Annual General Meeting. One Officer only shall return annually in the order: Chairman, Treasurer and Gen Secretary such that each position is filled for a period of three years, other than in exceptional circumstances. The retiring officer shall be eligible for re-election. If the post of any Officer should fall vacant during his term of office, the committee shall have the power to fill the post until the next Annual General Meeting.

4.3 Members with a commercial interest in angling related matters or engaged in any other activity that may be construed by the Officers of the Alliance as a potential conflict of interests, shall not be eligible to stand as an Executive Committee Member.

4.4 The Officers shall have the power to co-opt members to serve until the Annual General Meeting. Co-opted/non officers shall not have a vote in the affairs of the Executive Committee.

4.5 The Officers shall have the power to delegate its responsibilities to sub-committees and working groups as necessary.

4.6 The Officers shall have the power to create and maintain a set of Standing Orders for the conduct of its business.

4.7 A quorum for an Executive Committee meeting shall be five members, three of whom at least shall be Officers.

4.8 Decisions of the Officers shall be carried by a simple majority. The Chairman shall be non-voting except in the event of a tie when he shall have the casting vote.

4.9 All decisions of any Sub Committees must be forwarded to the Executive Committee for approval before action is taken on behalf of the Alliance.

4.10 If the conduct of any Alliance member shall, in the opinion of the Officers , be injurious to the interest and character of the Alliance the Officers can suspend membership of the Alliance to said member, and after a fair hearing, be empowered to expel that person from taking part in the Alliance or any Alliance event, function or meeting, for such a period of time determined by the Officers, but only on a majority vote of the Officers, all Officers being present when that vote is taken. Any person or persons, groups or bodies that pursue legal action of any nature, that is injurious or not to the Alliance and its members, will be summarily excluded from membership or obtaining membership at a future point.

5. BRANCH ORGANISATIONS

5.1 Local “Branches” within the Alliance will be encouraged subject to the following requirements, set up in areas within Scotland, and neighbouring areas where anglers actively pike fish in Scotland. This will enable like-minded pike anglers within the Alliance to gather and organise, catering for pike angling related matters in that area, in conjunction with the Executive Committee, to the betterment of the sport in all matters pertaining to the stated objectives of the Alliance.

5.2 The post of BRANCH SECRETARY, whether of a self appointed nature, or elected by a prospective or existing ALLIANCE BRANCH MEMBERSHIP, must be confirmed by the EXECUTIVE COMMITTEE of the Pike Anglers Alliance for Scotland. Members, who have commercial interests in angling related matters or are engaged in any other activity that may be construed by the Executive Committee as a potential conflict of interests, are not eligible to stand as BRANCH SECRATARIES. This confirmation is conditional on the PROSPECTIVE or EXISTING BRANCH SECRETERY, giving an undertaking in writing to the EXECUTIVE COMMITTEE, stating that he/she will abide by the conditions set out within the Constitution, or any amendments made to it at an A.G.M. or E.G.M

5.3 BRANCH SECRETARIES must ensure that all ALLIANCE BRANCH activities embarked upon are consistent with the CONSTITUTION and CODE OF CONDUCT of the Pike Anglers Alliance for Scotland.

5.4 No BRANCH SECRETARY may enter into any agreement or commitment on behalf of the EXECUTIVE COMMITTEE of the Pike Anglers Alliance for Scotland, without the express permission, in writing, of the GENERAL SECRETARY of the Pike Anglers Alliance for Scotland.

5.5 The BRANCH SECRETARY must reflect the legitimate aspirations of their BRANCH MEMBERS in their management of the BRANCH affairs, by way of an ALLIANCE BRANCH CONSTITUTION, which must be approved by the EXECUTIVE COMMITTEE of the Pike Anglers Alliance for Scotland.

5.6 BRANCH SECRETARIES must ensure that membership of an ALLIANCE BRANCH of the Pike Anglers Alliance for Scotland is available to ALL pike anglers, unless exceptional circumstances exist or can be shown to exist for exclusion.

5.7 BRANCH SECRETARIES must ensure that on a pike angler joining an ALLIANCE BRANCH, the pike anglers concerned, if not already an Alliance Member, takes out membership of the Pike Anglers Alliance for Scotland within three months of attending their first Branch Meeting.

5.8 BRANCH SECRETARIES should foster good relations with all angling related organisations and agencies within the BRANCH area for which they have responsibility.

5.9 Branch Secretaries/Committee Half yearly Meeting.
At an appropriate time within each membership year, a half yearly meeting, known as the Branch Committees half yearly meeting, will be held on a Saturday in order that policy issues can be discussed with the Executive Committee. This meeting will be of an informal nature and Constitutional issues cannot be discussed or decided upon.

6. CREATION OF SENIOR MEMBERS POSITIONS

Any person who shall have been a member of the Alliance, giving exceptional service and long-standing service to the Alliance and who shall be eligible to be selected to such class of membership by the Executive committee. This role is purely honorary and carries no voting powers at any committee or branch meeting. But wholly as a mark of service given and recognizes their ability to advise in future matters, relating to the Alliance.

7. GENERAL MEETINGS

7.1 Annual General Meetings

7.2 The Alliance shall hold an Annual General Meeting as soon as possible after the end of April but no later than the end of May each year.

7.3 At least three Officers must be present. All members may attend and shall be eligible to vote.

8. EXTRAORDINARY GERENRAL MEETINGS

8.1 An Extraordinary General Meeting shall be called on an application in writing to the Executive Committee Officers supported by at least one third of the membership. The Executive Committee Officers shall also have the power to call an Extraordinary Meeting by decision of a simple majority of its members.

9. NOTICES

9.1 At least 28 days notice shall be given to the membership by way of the PAAS website and / or members forum

9.2 Any proposed amendments to the Constitution shall be received in writing by the Hon Secretary at least 21 days before the date of the General Meeting. Proposed amendments will be accepted from members only.

9.3 All members shall be notified of the agenda together with any notice of proposed amendments to the Constitution at least 14 days before the General Meeting by way of the Alliance Newsletter/Magazine, as the case may be.

9.4 For the purposes of these notices proof of posting shall be deemed sufficient proof of notification to members.

10. VOTING

10.1 Amendments to the Constitution shall require a two-thirds majority of those present and eligible to vote and may only be deemed at an AGM or Extraordinary General Meeting called for that purpose.

10.2 All other matters put to a vote shall be decided by a simple majority of those present and eligible to vote.

10.3 The Chairman shall be non-voting but shall have the casting vote in the event of a tie.

11. FINANCE AND ACCOUNTS

11.1 The financial year shall run from 1st March to the last day of February each year.

11.2 The Hon Treasurer shall be responsible for the preparation of the annual statement of accounts for the financial year, which shall be audited by an independent qualified person.

11.3 The statement of accounts shall be made available to all members at that meeting together with the agenda for the Annual General Meeting.

11.4 The annual General Meeting shall have the power to appoint trustees to hold in trust all properties and funds in the name of the Alliance. These trustees shall normally be Officers of the Alliance

11.5 All cheques drawn against Alliance funds shall be signed by at least two trustees.

11.6 All members shall be considered to be jointly responsible for any financial liability incurred on behalf of the Alliance.

11.7 No sub-committee or individual member shall be at liberty to make any disbursement or incur any debt in the name of or on behalf of the Alliance without first obtaining the approval of the Executive Committee in writing.

11.8 No Committee, sub committee or individual member will be eligible for expenses incurred whilst on Alliance business without first producing a valid dated receipt for said expenses. The definition of Alliance business will be at the discretion of the committee. All expenses must be claimed no later than 60 days from the claim date otherwise no claim can be made.

12. RULES AND BYELAWS

12.1 The Executive Committee shall have the power to publish and enforce such Rules and Byelaws, as they feel necessary to govern the activities of the Alliance.

13. DISSOLUTION

13.1 In the event of dissolution of the Alliance all equipment and monies be they sponsored or grant, shall be returned to their respective donors. Any residual funds shall be distributed to membership in line with the Executive Committee decision at that time.

13.2 The Alliance shall not be dissolved unless by agreement of at least three quarters of the membership